Overall, Purpose of the Job:

To lead and co-ordinate the efforts of fixed asset team in GSS, responsible for handling the accounting and administration for the Group’s fixed assets, ensuring compliance with Standard Operating procedures. The Fixed Asset Supervisor will review and approve transactions performed by the accountants and administrator. In addition, the position will monitor the capex application process and oversee the fleet management administration process.

Responsibilities for this Position:

Fixed Asset Register Accounting  

• Ensure completeness and accuracy of the fixed asset register for the Brands and Divisions managed by the Fixed Asset Team.
• Ensure month-end and other deadlines are met. Assist with fixed asset tasks to avoid delays, when necessary.
• Review and approve fixed asset transactions and reconciliations processed by Fixed Asset Accountants and Administrator.
• Oversee capex application process ensuring its handled correctly and efficiently.
• Provide training, guidance and support to Fixed Asset Accountants, Procurement team and Brands / Divisions.
• Provide support to AIT with resolution of system issues

Fleet Management Financial Administration

• Handle the finance function with the outsourced fleet management partner – cost allocations, invoice etc.
• Liaise with Accounts Payable to ensure fleet invoices are timeously paid and follow up as appropriate
• Oversee fleet management support provided by team to staff in the respective Brands/ Divisions.

Standard Operating Procedures compliance & reporting and Projects         

• Review and update Standard Operating Procedures for Fixed Assets as and when needed, at least annually. Collaborates with other departments, as necessary, in the process.
• Ensure team's task execution is aligned with the Standard Operating Procedures and performance standards are adhered to
• Ensure accurate and timely preparation and submission of comprehensive reports to management including monthly operational report.
• Provide guidance and coordinate information or tasks required on ad hoc projects and tasks.
• Provide training to direct reports and other staff on SOPs as required

Query Handling & Co-ordination  

• Monitor FreshDesk queries daily and ensure timely resolution of queries within the requisite 2-day period by direct reports.
• Handle query escalations in the required time frames
• Provide guidance on ad hoc queries from Brands and Divisions as well as direct reports
• Provide guidance and co-ordinate information required by internal and external auditors ensuring documentation is available, timeously

Team Supervision

• Set weekly tasks for team and monitor timely and accurate execution thereof
• Monitor productivity and working hours of team and ensure optimal resource planning and allocation to meet deadlines
• Approve leave around operational requirements
• Monitor and review performance of team throughout year and identify training or other development needs
• Monitor tools of trade and assist with call logging e.g. for resolution of D365 issues.

Education:

• BAcc, BCom or BCompt degree specializing in financial accounting or equivalent

Experience:

• Financial accountant – 5+ years
• Fixed asset accounting (ideal) – 2+ years
• Staff Supervision – 2 years