Job Purpose

Responsible for providing an efficient human resource and payroll administration and record keeping service to the business. Working as part of the Human Resources Shared Services team, will deliver transactional services to employees, Independent Contractors, Line Management and the HR Business Partners. The responsibilities will include, staff appointments and terminations, payroll input, leave administration, long service awards, file management and IC administration.

Key Performance Areas

Staff Appointments
• Receives completed Recruitment pack from Brand/business, checks completeness and follows up on outstanding documentation
• Inputs new employees and Independent Contractors onto APS, timeously and accurately
• Forwards relevant documentation to external service providers viz Medical Aid and Retirement Fund Administrators
• Advises other departments regarding new staff member viz IT

Staff Terminations
• Receives instruction to terminate, checks supporting documentation and follows up on outstanding documentation
• Establishes outstanding leave
• Processes the termination on APS, timeously and accurately
• Arranges for automated exit interview
• Informs Medical Aid and Retirement service providers and forwards necessary documentation
• Monitors Fixed Term Contractor expiry dates and advises HRBP/ Line Management, timeously
• Processes and issues a Certificate of Service
• Responds to queries from past employees, trade etc

Leave Administration
• Captures manual leave forms and updates APS accordingly
• Advises Payroll regarding Maternity leave commencement
• Performs leave reconciliations as required
• Generates leave reports on request
• Monitors leave balances and escalates problems to Line Manager or HRBP
• Advises staff regarding leave recording and outstanding balances
• Responds to leave queries, timeously

Staff Movement
• Processes job title changes and Cost Centre changed under the HR module.
• Verify the accuracy the change request and submit to payroll for processing on promotions, salary increases and bonuses.
• Audit submissions prior to processing in APS

Payroll
• Prepares input for monthly payroll
• Responds to payroll queries timeously from employees as well as ICs
• Checks monthly Payroll reports, identifies any anomalies and resolves same
• Processes Long Service Awards including payment thereof and dissemination of certificates

Record Keeping
• Ensures staff files are maintained and kept up to date
• Files all necessary documentation, timeously and appropriately
• Provides up to date information to HRBP or Group HR, as requested, for reporting purposes

Qualifications

Grade 12
Diploma in HR will have an advantage

Experience

5 years Payroll Processing experience will be an advantage
Computer Literacy – MS Office
Knowledge of APS Vision system
Good English language skills, both written and verbal
Advance understanding of SA Labour Legislation
Advance experience with Payroll processing